BUSY Recom Add-on | Automated Data Interchange Utility

BUSY Recom

BUSY Recom: Automate Data Interchange Between Vendors & Buyers

Eliminate manual data entry, stop transcription errors, and speed up your inventory booking process. BUSY Recom is an advanced, automated data-interchange utility designed for distributors, retailers, franchise networks, and supply chain partners. This powerful add-on allows businesses running BUSY software to securely share and convert data fields—letting a seller's exported Sales Invoice convert into a buyer's formatted Purchase Voucher with a single click, without manual typing.

BUSY Recom: All in one E-commerce Reconciliation With Integrated Accounting Solution

Experience effortless e-commerce management with BUSY Recom—seamless order sync, automated payment reconciliation, and hassle-free return handling for Amazon, Flipkart, and Shopify—all in one powerful solution.

Why 50,000+ Online Sellers Trust Busy Recom

Transform your chaotic marketplace settlements into clear, actionable financial data.

- Order-wise Tracking: Automatically match marketplace payments against original invoices.
- Status Clarity: nstantly identify which orders are Settled, Partial, or Pending.
- Automated Vouchers: No more manual entries. Busy Recom creates receipt vouchers in your accounts automatically.
Stop Hidden Fee Leaks
- Expense Auditing: Reconcile marketplace commissions, shipping charges, and fixed fees against every order.
- Detect Overcharging: Spot when a marketplace charges more than the agreed-upon rate in seconds.
Seamless Return & Refund Management
- Inventory Accuracy: Automatically track "Sales Returns" and sync them with your physical stock.
- Credit Note Automation: Generate GST-compliant credit notes for every return without manual typing.
- Return Loss Analysis: Identify high-return SKUs to optimize your product catalog.
100% Automated GST & TCS/TDS
- Multi-GSTIN Support: Manage data across multiple states and GST registrations seamlessly.
- Filing Ready: Generate GSTR-1 data including B2B and B2C marketplace sales in one click.
- TCS/TDS Matching: Ensure the tax collected by the marketplace matches your records perfectly.

Core Capabilities of the BUSY Recom Tool

Transform how your business interacts with vendor invoices and supply chain records:

One-Click Sales-to-Purchase Mapping: Skip manual entry entirely. Import encrypted data files received from your suppliers and let BUSY Recom instantly populate item codes, quantities, and taxation structures.
Smart Item & Ledger Aliasing: Resolve naming mismatches easily. The system maps supplier item names and vendor account descriptions to your existing inventory masters automatically.
Error-Free Inventory Updating: Maintain complete stock ledger accuracy. Tax breakdowns, item batch codes, and material values populate directly from the vendor's digital export.
Faster Account Reconciliation: Eliminate data entry discrepancies that cause tax filing issues. Importing original transaction data ensures your records match your supplier's records perfectly.

Seamless B2B Supply Chain Workflow Execution

See how BUSY Recom simplifies data sharing across your supply chain:

Vendor Export: The supplier drafts their standard sales invoice inside BUSY and generates a secure, encrypted data file via the Recom utility menu.
Digital Transmission: The file is sent directly to the buyer via email or messaging platforms.
Buyer Import: The buyer loads the data file into their local system using BUSY Recom, reviews the automated entries, and saves it as a clean purchase voucher instantly.

Beyond Reconciliation—Optimize Accounting, GST & Inventory

Integrated Accounting

100% automated posting of all orders, marketplace expenses, sales returns and inventory.
Complete Accounting for accurate financial management
Customizable invoice formats with QR codes
Manage business data with Multi-Currency/Multi-Financial Year support

Robust Inventory Management

Easily track and manage inventory Batch/MRP/Serial No.
Organise inventory effortlessly as per colour/size/variants
Flexible pricing and discount structures

GST Management & Returns Filing

Simplified GST compliance with 1-click GSTR filing
Auto reconcile GSTR-1/2A/2B/3B for accurate reporting
Error-free filing with auto GSTIN/HSN validation
Generate E-Way Bills & E-Invoices in seconds

Insightful Business Reports

Order-wise, SKU-wise, Date-wise payments with Outstanding Analysis reports.
Settlement-wise order summaries and expense breakdowns with Settlement Reports.
Access all your invoices at a glance with the Order Item list feature.
Generate profitability reports using various performance parameters
Access reports for multiple companies in a single interface
Export reports in multiple formats for seamless sharing and analysis

Faqs

Do You Have Any Questions?

Do both the vendor and the buyer need to purchase the BUSY Recom add-on?

To run a complete, automated workflow, both entities need an active license. The seller requires the export configuration key, and the buyer needs the active import interpretation utility engine. This makes it an ideal deployment choice for structured franchise networks and dedicated distribution channels.

How does the system handle item names that don't match our existing inventory codes?

BUSY Recom features an intelligent mapping system called Item and Ledger Aliasing. The first time you import a file from a new vendor, you map their specific part description to your local stock item code. The system remembers these connections and automates the matching process for all future transactions.

Can BUSY Recom process bulk transactions or multi-page supplier invoices?

Yes. The utility easily processes high-volume invoices containing hundreds of distinct stock line items, batch codes, or different tax structures, populating your database entries in seconds.

Do I need to download Excel files from Seller Central?

No. Busy Recom uses direct API integration. One click fetches all your orders, returns, and settlements directly into the software.

Can it handle multiple Amazon or Flipkart accounts?

Yes. You can manage multiple seller accounts across different marketplaces within a single Busy company.

How does it help in identifying "Payment on Hold"?

The "Pending Settlement" report shows exactly which orders have been delivered but not yet paid by the marketplace.

Will it help me calculate the "Net Profit" after all fees?

Absolutely. Our SKU-wise Profitability Report deducts COGS, GST, and all marketplace commissions to show you exactly how much you earned on each item.

Is it compatible with Busy Online (Cloud)?

Yes. You can run Busy Recom on your local desktop or access it via the Cloud for remote management.